All managers and supervisors must deal with meetings, either as a leader of a meeting or as a participant. The main objective of this session is to help managers and supervisors use meetings effectively to accomplish important goals. By the time this session is over, trainees should be able to:
- Plan meetings to achieve the best results;
- Conduct meetings efficiently; and
- Participate more effectively in other people’s meetings.
Why “Effective Meetings: How-to for Supervisors” Matters:
- Too many meetings turn out to be time-consuming distractions from your other important work. Poorly planned and conducted meetings often serve little purpose and waste valuable resources. Just consider the cost of a meeting involving 10 people that runs for half an hour. That adds up to 5 hours’ worth of salaries and time taken away from other productive work.
- Meetings can also be an excellent way to handle many important aspects of your business. Knowing how to plan and lead focused, efficient meetings is, therefore, an important supervisory skill.
- Hold meetings only when necessary.
- Invite the right participants and follow an agenda.
- Make sure all necessary preparations for the meeting have been made.
- Start and finish on time.
- Keep the meeting focused and encourage participation.
- Summarize accomplishments and review follow-up assignments.